View and manage the complete financial transaction history for clients and matters. Track every invoice, payment, credit, adjustment, and trust transfer with a full audit trail.
Every dollar that flows through a client or matter gets recorded in the transaction ledger. Invoices, payments, credits, adjustments, trust transfers, retainer applications: it is all there, in order, with a running balance. When a client calls and asks about their account, you have the complete picture in front of you in seconds.
Transaction ledgers are available at both the client level and the matter level.
Double-click the client in the sidebar.
Click the Ledger or Transactions tab within the Client Info Window.
The client-level ledger shows all financial transactions across every matter for that client.
Navigate to the specific matter.
Open the Ledger or Transactions tab within the Matter window.
The matter-level ledger shows only transactions for that specific matter.
Screenshot: Client-level transaction ledger showing a chronological list of invoices, payments, and credits
The ledger displays transactions in chronological order with a running balance. Each entry shows:
Screenshot: Ledger entries showing Date, Type, Reference, Description, Debit, Credit, and Balance columns
For clients with long histories, filters help you zero in on what you need.
Click the filter icon or dropdown at the top of the ledger.
Choose the transaction type, date range, or other criteria.
The ledger updates to show only matching transactions. The balance recalculates based on filtered results.
Screenshot: Ledger with filter panel showing options for type, date range, and amount
When a client questions a specific payment, filter by Payments only and sort by date. You will find it in seconds, even for clients with years of history.
Click any transaction in the ledger to see its full details:
Screenshot: Invoice detail view opened from a ledger entry showing line items and payment history
You can navigate directly from the ledger to any related record. Click an invoice to open it. Click a payment to see its application. Everything is linked.
The running balance in the ledger should match what the client owes (or what you owe the client, in the case of a credit balance). If something looks off, here is how to investigate:
Scroll to the bottom of the ledger. The final balance should match the client's current outstanding amount shown elsewhere in the system.
If a payment was received but not applied to a specific invoice, it may show as a credit. Apply it to the correct invoice.
If the balance seems wrong, remove all filters and review the full ledger. Look for adjustments or credits that may explain the discrepancy.
If you find a genuine error, create an adjustment entry to correct the balance. Include a note explaining the reason.
Run a ledger review quarterly for your largest clients. Catching discrepancies early prevents awkward conversations and keeps your books clean.
Sometimes you need a hard copy or a file to share. The ledger supports both:
Screenshot: Print/export options for the transaction ledger showing Print, CSV, and PDF buttons
Keep exploring:
Perry will walk you through reading ledgers, reconciling balances, and tracking down any transaction in your system.