Configure your email server to send invoices, statements, and reports directly from TimeNet Law. Works with Gmail, Outlook, iCloud, Yahoo, and custom mail servers.
TimeNet Law sends invoices and reports as email attachments using your own email account. You provide your mail server credentials once, test the connection, and you're set. Outgoing emails appear in your Sent folder like any other message you sent.
For most users, this takes two minutes. TimeNet Law auto-detects your provider and fills in the server settings — you just enter your password.
Go to File → Preferences → Email, or open Email Settings from the invoice window.
Type the email address you want to appear on outgoing messages (e.g., [email protected]). TimeNet Law will try to auto-detect your provider and fill in the server settings.
If auto-detect didn't match, choose your provider from the dropdown: Microsoft 365 / Outlook, Gmail / Google Workspace, iCloud / Apple, Yahoo, GoDaddy, Zoho, or Custom. Server, port, and security settings fill in automatically.
Enter your email password. If you use Microsoft 365, Gmail, Yahoo, or iCloud, you'll need an App Password instead of your regular password — see the provider sections below.
Click Send Test Email to verify everything works. Check your inbox for the test message. Once it arrives, click Save and you're done.
If your firm uses a custom domain (like [email protected]) but your email is hosted by Microsoft 365, select Microsoft 365 / Outlook from the Provider dropdown. Most law firms are on Microsoft 365.
This covers Outlook.com, Hotmail, Live.com, and any organization using Microsoft 365 (formerly Office 365) — which is most law firms.
Microsoft 365 requires an App Password for SMTP — your regular Outlook password will not work. This is because Microsoft enforces modern authentication (OAuth) by default, which blocks regular passwords from third-party apps like TimeNet Law. You must generate a one-time App Password instead.
| Setting | Value |
|---|---|
| SMTP Server | smtp.office365.com |
| Port | 587 |
| Security | TLS |
| Username | Your full email address |
| Password | Your App Password (see below) |
⚠️ Important: You must have Two-Step Verification enabled on your Microsoft account to create App Passwords. If you don't see the "App password" option, enable Two-Step Verification first at account.microsoft.com/security.
Your regular password works in Outlook and the Mail app because those use OAuth (a different login method). TimeNet Law uses standard SMTP, which requires the App Password. This isn't a limitation — it's how Microsoft designed their security.
If you bought your domain through GoDaddy but your email product says "Microsoft 365," use these Microsoft 365 settings and App Password — not the GoDaddy settings below.
Gmail requires an App Password — your regular Google password won't work for SMTP. This is a security feature Google requires for all third-party apps.
| Setting | Value |
|---|---|
| SMTP Server | smtp.gmail.com |
| Port | 587 |
| Security | TLS |
| Username | Your full Gmail address |
| Password | Your 16-character App Password |
You must have 2-Step Verification turned on for your Google account to create App Passwords. If you don't see the App Passwords page, enable 2-Step Verification first at myaccount.google.com/security.
iCloud also requires an App-Specific Password. This applies to @icloud.com, @me.com, and @mac.com addresses.
| Setting | Value |
|---|---|
| SMTP Server | smtp.mail.me.com |
| Port | 587 |
| Security | TLS |
| Username | Your full iCloud email address |
| Password | Your app-specific password |
Yahoo requires an App Password as well.
| Setting | Value |
|---|---|
| SMTP Server | smtp.mail.yahoo.com |
| Port | 587 |
| Security | TLS |
| Username | Your full Yahoo email address |
| Password | Your App Password |
| Setting | Value |
|---|---|
| SMTP Server | smtpout.secureserver.net |
| Port | 465 |
| Security | SSL |
| Username | Your full email address |
| Password | Your email password |
| Setting | Value |
|---|---|
| SMTP Server | smtp.zoho.com |
| Port | 587 |
| Security | TLS |
| Username | Your full email address |
| Password | Your email password |
If your email provider isn't listed, select Custom from the Provider dropdown and enter the settings manually. You'll need the following information from your email provider or IT administrator:
mail.yourfirm.com)587 for TLS or 465 for SSLNot sure what settings to use? Search for "[your provider] SMTP settings" — most hosting companies publish them in their help documentation. If that doesn't work, try mail.[yourdomain.com] on port 587 with TLS — it's the most common configuration.
If you're not sure who hosts your email, look at your email address:
Custom domain (like [email protected])? Your email is hosted by a third-party provider — usually one of these:
Not sure which one? TimeNet Law's auto-detect will identify your provider when you enter your email address. If auto-detect doesn't match, ask your IT administrator, or check who you pay for email — that's your provider.
This is the most common setup issue. Modern email apps like Outlook and Apple Mail hide your credentials behind the scenes, making them nearly impossible to find. Here's how to track down your password for each provider.
Once you find or reset your email password, save it in the Passwords app on your Mac or iPhone (or a password manager like 1Password). If you ever get a new device, get locked out, or need to set up another app, you'll have it instantly. Don't rely on your email app remembering it for you — as you may have just discovered, that doesn't always work.
If your organization uses Microsoft 365 with multi-factor authentication (MFA) — which most law firms do — your regular password will not work for SMTP. You need an App Password:
If your organization doesn't use MFA, your regular email password should work. Try it first.
Gmail always requires an App Password — see the How to Create a Gmail App Password steps above.
GoDaddy Workspace uses your regular email password. If you don't remember it:
If you're not sure whether you have GoDaddy Workspace or Microsoft 365 through GoDaddy, log into GoDaddy and look at your email product. If it says "Microsoft 365," use the Microsoft 365 settings and App Password instructions above.
iCloud always requires an App-Specific Password — see the How to Create an iCloud App-Specific Password steps above.
Yahoo always requires an App Password — see the How to Create a Yahoo App Password steps above.
If none of the above works:
secureserver for GoDaddy, office365 for Microsoft, or smtp.gmail.com for Gmail.Every email TimeNet Law sends is recorded in the Email Log — including the date, recipient, subject, and delivery status. Use it to verify invoices were sent, check when a client last received a statement, or troubleshoot delivery issues.
Access the Email Log from File → Email Log, or from the Invoices window.
587 for TLS, 465 for SSLNow that email is configured, you're ready to send invoices and reports:
Email configuration can be tricky, especially with corporate firewalls and MFA. Send us the error message and we'll help you get connected.